Tips and Training >> About the process
About your Video Conference
Here are some important considerations that TKO VideoConferencing can help you review as you plan your video conference meeting:
- Is your meeting going to be a highly interactive one-on-one meeting or a broadcast?
Video conference meetings allow you to interact with one another. An interview is a good example of an interactive meeting that is often one-on-one. For meetings that require interaction we recommend using video conferencing because it allows each meeting participant to freely exchange ideas and information. A broadcast, however, is generally not interactive but instead is used to communicate a message from one location to many destinations. For broadcasts, we often recommend combining video conferencing with Webcasting services. - Will your meeting connect to a large number of locations or just one other site?
We can arrange meetings between two or more sites in a multi-site conference call. Using our systems, we can combine video images for several locations into one business meeting. Additionally, we can add Webcasting to allow remote parties the ability to see and hear your conference from their own computers either real-time or on-demand whenever they log in from their location. - Will the meeting include a presentation from a personal computer or with hardcopies?
You can present PC or MAC images over a video conference or Webcast. In order to do this well, we need to know you would like to use this capability prior to the video conference. - Will you need extra space in the meeting room for assistants, colleagues or reporters?
Space planning is especially important for large meetings and special events. While a video conference interview may only require one or two chairs and a small table in each location, an executive announcement or All-Hands meeting usually requires much more space. Knowing the type of meeting you wish to conduct well in advance will help us to ensure the physical size of the meeting space you require is available. - Do you want the meeting recorded in any way or available for viewing on the Internet?
Recording a meeting, interview or deposition for later viewing can be an especially valuable way to get high value from your video conference meeting. We can record just one side of a meeting [such as a presentation] or both sides of the meeting for lively interaction. Recordings can be provided in DVD format or they can be posted to the Internet as On-Demand Webcasts. - Will you be considering the purchase of video conference equipment for your own office?
You may want to experiment with video conferencing meetings a few times by renting facilities through TKO VideoConferencing. If and when, you would like to investigate the costs of purchasing your own video conferencing systems, TKO VideoConferencing can help. We are a full service video communications company and we sell and service the leading brands of video conferencing equipment.
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